How to organize an event

[Survival Bill]

How to organize an event - answers, tips, tricks and advice

If you are trying to organize an event and feel stuck or overwhelmed, this is the place to ask questions.

Based on the questions being asked, I will update this post with an FAQ/Guide for future organizers.

The following is a rough procedure for setting up an event

1-Gauge interest in your area by starting a topic in this forum and asking for potential attendees.
2-You may be able to ask interested users in your area to assist with preparations. This does not have to be a solo effort.
3-Locate a suitable location for the meeting.
4-Based on location availability and community suggestions, choose a suitable date and time for the event.
5-When you have booked the location, edit your topic's title.
6-Update the first post of your topic with as much information as possible in order to attract attendees.
7-Create a method for users to RSVP for the event.
8-After the event has taken place, be sure to update your topic with summaries, photos and videos so that the entire community is able to join in.

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Once you have established a time and place for your event, let the community know by changing the topic's title to the following:
[Date - DDD MMM DD YYYY | Location] Short Description
Here are some examples:
[Sun Jul 20 2008 | Vancouver] Meet the SB members in the Lower Mainland Meetup !
[Mon Nov 17 2008 | Berlin] Join us at the grand castle for a day of Bushcraft/Survival discussion
[Sun Mar 13 2009 | New York City] Join us in Central Park for a day of Bushcraft/Survival activities

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Maintain the first post of the topic by posting updated information regarding the event. You may wish to post things like:
the specific location; using Google maps to pinpoint is a good idea.
travel options to the location.
a list of attendees, or just the number of confirmed guests.
topics or specific events that will be held.
plans for food throughout the day.
a fast method to contact the chief organizer.

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FAQ:
Questions? If your question relates to a specific event, you should ask in that event's topic or contact the organizer.

RSVP - The person sending the invitation wo­uld like you to tell him or her whether you accept or decline the invitation. That is, will you be coming to the event or not?

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I now open the floor to your questions...